Executive Assistant

JOB OPENING

Executive Assistant

Supporting Country:

WorldWide

Location:

Malaysia

Vacancy ID:

VAC3556

Job Description

Responsibilities

- Provide support and assist the CEO on administration matters and other related functions which are in line with the Company s policies and procedure;
- Coordinate arrangements, meetings and/or conferences as assigned and ensure that CEO is well prepared for the meetings or agendas;
- Maintain CEO s office systems, including data management to ensure information is organized and easily accessible;
- Organizing and maintaining an efficient electronic and paper records filing system in line with the company requirements as well as reviewing the documentation as needed;
- Maintain records of CEO s contacts, answer and screen telephone calls, and respond to emails, messages and other correspondence;
- Maintains stakeholder s confidence and protects operations by keeping information confidential;
- Involving and assisting in managing the day-to-day operations by supporting the administrative works given;
- Any other tasks as may be required by the CEO.

Description

Swivelt is a business process outsourcing (BPO) and business performance solutions provider, founded in 2018. Our goal is to help organizations grow and scale by offering bespoke outsourcing services, including Sales as a Service, Support as a Service, Demand Generation, Renewal Services, EOR (Employer of Record), as well as a proprietary all-in-one performance management platform called iStrives. iStrives covers CRM, project and task management, document management, gamification, collaboration tools, rewards, communications, business intelligence, and more

The Personal Assistant (PA) to the CEO plays a pivotal role in providing high-level administrative support and ensuring the smooth operation of the CEO s day-to-day activities. This individual will be responsible for managing the CEO s calendar, arranging meetings, coordinating travel, preparing reports, and acting as a liaison between the CEO and various stakeholders.

Education and Experience

- Degree or Diploma in Secretarial Studies/ Business Studies or equivalent; - Minimum 3 years experience in secretarial environment;

Skills and Behaviours

- Excellent IT skills including Microsoft Office and up-to-date with advancements in office applications and systems;
- Excellent written and verbal communication skills;
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external;
- Ability to multi-task and manage time effectively;
- Good organizational skills, keen attention to detail and aptitude for problem solving;
- Able to work independently with little supervision and in a fast paced environment;
- Ability to deal with sensitive information with discretion and to maintain confidentiality.

JOB OPENING