- Provide support and assist the CEO on administration matters and other related functions which are in line with the Company’s policies and procedure;
- Coordinate arrangements, meetings and/or conferences as assigned and ensure that CEO is well prepared for the meetings or agendas;
- Maintain CEO’s office systems, including data management to ensure information is organized and easily accessible;
- Organizing and maintaining an efficient electronic and paper records filing system in line with the company requirements as well as reviewing the documentation as needed;
- Maintain records of CEO’s contacts, answer and screen telephone calls, and respond to emails, messages and other correspondence;
- Maintains stakeholder’s confidence and protects operations by keeping information confidential;
- Involving and assisting in managing the day-to-day operations by supporting the administrative works given;
- Any other tasks as may be required by the CEO.
Description
The Personal Assistant (PA) to the CEO plays a pivotal role in providing high-level administrative support and ensuring the smooth operation of the CEO’s day-to-day activities. This individual will be responsible for managing the CEO’s calendar, arranging meetings, coordinating travel, preparing reports, and acting as a liaison between the CEO and various stakeholders.
Education and Experience
- Degree or Diploma in Secretarial Studies/ Business Studies or equivalent;
- Minimum 3 years’ experience in secretarial environment;
Skills and Behaviours
- Excellent IT skills including Microsoft Office and up-to-date with advancements in office applications and systems;
- Excellent written and verbal communication skills;
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external;
- Ability to multi-task and manage time effectively;
- Good organizational skills, keen attention to detail and aptitude for problem solving;
- Able to work independently with little supervision and in a fast paced environment;
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
